28 Oct 2019

Champalimaud Research Scientific Events Coordinator

Champalimaud Research Scientific Events Coordinator
Date: 28 Oct 2019
Location: Champalimaud Centre for the Unknown
Employer: Champalimaud Foundation
Job Type: Full Time
Position: Science Administration
Application starts: 28 Oct 2019
Application ends:

Champalimaud Research (CR) has an open fellowship position for a candidate looking for a dynamic and diverse work environment. As Scientific Events Coordinator (SEC), you will be part of the CR Support Units (CRSU) providing the CR community with the coordination, organisation and execution of their scientific events such as meetings, conferences, outreach events or any others they wish to accomplish, in order to guarantee the events’ success and to enhance the professional image of Champalimaud Research.


The Scientific Events Coordinator is responsible for high-level coordination of large CR events, overseeing them from their inception to completion, ensuring they fulfil the objectives required with the maximum impact, creativity and efficiency. The SEC coordinates the Events Unit, which is also comprised of the Scientific Events Organiser and the AV & Multimedia Technician. The SEC is responsible for event design (brainstorming concepts, curating content), event planning (assigning tasks, liaising with communication, design and financial teams), event execution (coordinating the event production, including operations, logistics and volunteers) and event follow-up (preparing reports, gathering evaluation and feedback). In parallel, this person will coordinate the CR Events Unit, which is also comprised of the Scientific Events Organiser and the AV & Multimedia Technician.


A minimum of a University degree in a relevant subject is required. Doctorate (Ph.D.) / Masters (M.Sc.) degree in Exact Sciences / Natural Sciences, or extensive experience of working in a research environment will be a plus. Strong previous experience (at least 2 years) of project management and event organisation is essential, as well as fluency in English (a good level of Portuguese will be an advantage). The successful candidate will be well organised with effective time management and multitasking skills to work to deadlines; he/she must have excellent communication skills to be able to talk to the different stakeholders involved in events (e.g., members of CR Faculty, students and postdoc researchers, other Champalimaud Foundation departments or external partners). To coordinate different teams and committees for each event, leadership skills will be required, as well as creativity and enthusiasm to experiment and innovate with different event types. The chosen candidate must be proactive, with practical problem-solving skills and ability to work with a flexible schedule, under pressure (specially during events). The selected candidate will ideally also be self-motivated, being able to work with the minimum of instruction. A high level of resilience is essential, as well as the ability to take a longer-term view. We are looking for a good team player with the ability to make events professional, innovative and rewarding for all the teams involved.

Duration and place of work

This fellowship will have a duration of 12 months, with the possibility of renewal for additional periods, depending on positive evaluation. Activities will take place at the Champalimaud Centre for the Unknown, in Lisbon, Portugal.


Please send a motivation letter, a 2-page CV and a portfolio of events or projects previously organised, all in English, as well as the Degree Diploma and the names and contact information of two referees, to careers@research.fchampalimaud.org with “SEC 2019 [your last name]” in the subject line. If you do not wish that we contact current or past employers, please state so and explain the reason in your motivation letter. The review of applications will begin on the 11 Nov 2019. Applications received after this date will only be considered if a suitable candidate is not selected from the first batch. Selected applicants will be contacted for an interview. If selected for this position, you must be willing to relocate to Lisbon, Portugal and start by, or around, 01st December 2019. You should not expect to hear from us within the first two weeks following your application.

About Champalimaud Centre for the Unknown

Research is at the heart of the CCU, a modern research and clinical facility situated on the waterfront in Lisbon, Portugal. CR comprises a team of over 300 scientists from around the world with focus in neuroscience and cancer. English is the official language of the Centre. Lisbon’s warm and sunny climate, vibrant culture and high quality of life make this a great place to live and work.